Ending Tenancy Agreement Email

As a tenant, sometimes things just don`t work out with your current rental. Whether you`re moving for a job opportunity or you simply need a change of scenery, ending a tenancy agreement can be a stressful but necessary process. One of the most common ways to notify your landlord of your intent to vacate is through an email. In this article, we`ll discuss how to write an effective ending tenancy agreement email that includes important details and respects both your landlord`s time and your legal obligations.

Subject Line

First impressions matter, especially when it comes to email communication. When addressing your landlord, a clear and concise subject line will ensure that your message is not overlooked or mistaken for spam. Be sure to include the words “ending tenancy agreement” or something similar in the subject line.

Salutation

Begin your email with a polite and professional salutation such as “Dear Landlord.” Using a respectful tone will set the right tone for the rest of the message.

Introduce Yourself and State Your Intentions

After greeting your landlord, briefly introduce yourself and state your reason for writing the email. Explain that you will be ending your tenancy agreement and provide the date that you plan to vacate the property.

Date and Forwarding Address

Including the date that you will officially be leaving the property is essential to ensure that you are not charged extra fees. Additionally, offering your forwarding address can help streamline the process of receiving any mail or forwarding the security deposit.

Thank Them for the Experience

Although you may be ending your tenancy agreement, it`s important to thank your landlord for the experience. Whether it`s their prompt response to maintenance requests or their willingness to work with you when you needed it, showing gratitude can leave a positive impression on your landlord and make the process go more smoothly.

Confirm Details

Once you`ve stated your intentions and thanked your landlord, confirm important details such as the date of the final walkthrough and the return of your security deposit. This will help ensure that both parties are on the same page and that the process moves forward without any miscommunication.

Closing

End your email on a professional note with a closing line such as “Thank you again for your help and support during my tenancy.” After the closing line, include your full name and contact information so that your landlord can get in touch with you if necessary.

In conclusion, ending a tenancy agreement can be a stressful process, but writing an effective ending tenancy agreement email can make a world of difference. By including important details and maintaining a polite and respectful tone, you can leave a positive impression on your landlord and ensure that the process unfolds smoothly.