How Do You Write a Letter to Terminate a Rental Agreement

How Do You Write a Letter to Terminate a Rental Agreement

If you have decided to terminate your rental agreement, it is important to do so in a professional and respectful manner. Writing a letter is the most effective way to communicate your intent to vacate the premises. Below are some tips on how to write a letter to terminate a rental agreement:

1. Know the Law: Before drafting the letter, you should review the rental agreement and state laws to ensure that you are following the correct procedures for terminating a lease.

2. Include Relevant Information: Your letter should contain important information like your name, address, and the address of the rental property. You should also mention the date when you plan to move out and the reason for the termination.

3. Keep it Professional: Remember to maintain a professional tone throughout your letter. Avoid using emotional language or making accusations.

4. Give Adequate Notice: You should give your landlord adequate notice, as specified in your rental agreement. Typically, this is 30 days, but it may vary depending on the terms of your lease.

5. Request a Walk-Through: It is always a good idea to request a walk-through with your landlord before you move out. This allows both parties to identify any potential issues and agree on any necessary repairs.

6. Keep a Copy: Make sure you keep a copy of the letter for your own records. You may need proof that you provided proper notice.

Sample Letter to Terminate a Rental Agreement:

[Your Name]

[Your Address]

[City, State ZIP Code]


[Landlord`s Name]

[Landlord`s Address]

[City, State ZIP Code]

Dear [Landlord`s Name],

I am writing to inform you that I will be terminating my rental agreement at [Address of Rental Property], effective [Date you plan to move out].

The reason for my decision to terminate the lease is [Reason for Termination]. I have enjoyed residing at the property during my tenure and appreciate the opportunity you have given me to lease the premises.

As per the terms of the lease agreement, I will provide [Number of Days of Notice Required in Lease Agreement] days’ notice prior to vacating the property. I would like to request a walk-through of the property before my move-out date to ensure that everything is in order and to discuss any necessary repairs.

Please let me know if there is anything else that I need to do to effectively terminate the rental agreement.

Thank you for your cooperation.


[Your Name]